Optional
Name, Job title, Start date 0 / 100 hires
3 · Role rules
0 roles
Each hire gets the Everyone kit plus the rule whose words are in their job title.

Blueprint

0 hires

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Subscribe to turn job titles into day-one checklists, order lists and email group files.

RoleGear

Every new hire, set up on day one

List who is starting and their job title. RoleGear maps each one to the laptop, software seats and email groups they need, then gives you the checklist, the order list and the group files.

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An example fills in the new hires and builds a blueprint with your role rules. Your business name and rules stay the same.

The Google Workspace and Microsoft 365 files need work emails: fill in 1 · Company and give each hire a name. They only add people to groups; they never create accounts or passwords.

RoleGear turns a list of new hires into a day-one setup plan: the hardware, software seats and email groups each person needs, based on their job title.

  1. 1Add your companyOptional. Type your email domain (like acme.io) and pick the email style, so RoleGear can write each hire's work email.
  2. 2List the new hiresOne per line: Name, Job title, Start date. You can paste rows straight from a spreadsheet.
  3. 3Check the role rulesEach rule lists the job title words it matches and what that role gets. Press ✎ to change one, or + Add rule.
  4. 4Press Build BlueprintTick items off as you order and set them up. For a hire with "No rule yet", press ✨ Suggest rules, or click the pill to pick a rule.
  5. 5Order and exportOrder list totals the laptops and seats to buy. Export makes Google Workspace and Microsoft 365 group files, a spreadsheet and a Markdown checklist.
Good to know
  • Press Samples at the top to see an example first.
  • Your role rules are saved in this browser. Reset brings back the starter rules.
  • The longest matching word wins: "Sales Engineer" picks Sales, not Engineering.
  • Untick Show done to see only what is left to do.
  • Press Clear at the top to start fresh. Your business name and rules stay.
  • RoleGear never asks for passwords. Only job titles are sent to our AI (see Privacy by Design).